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PROCEDURES / EVACUATION / PERSONS NEEDING ASSISTANCE

In the event of a fire, the safe and rapid evacuation of the affected area is the joint responsibility of the Management Team and the tenants in the area.

It is imperative that each employee become familiar with the procedures on the following pages.

If there are any questions, please call the Management Office at 404-527-7242 before an emergency.

EMERGENCY PROCEDURES

If You Smell Smoke:

  1. Call the Management Office @ 404-527-7242. Report the smoke, giving the location if possible and any other available details.

  1. Notify your designated Tenant.

  1. If you hear the alarm in your area YOU MUST EVACUATE.

  • Use the stairwell; DO NOT USE THE ELEVATORS.


If You See Fire:

  1. DO NOT WAIT FOR THE FIRE ALARM***EVACUATE***CALL 911.

  1. As you leave, try to CLOSE DOORS.

  1. To activate an alarm, go to one of the stairwell locations, locate the PULL STATION device and ‘PULL’.

  1. Try to notify your designated Tenant Emergency Contact, Building Management or Security immediately.

DO NOT use elevators***Use stairwells only***Walk do not run ***Stay calm


BUILDING FIRE SAFETY FEATURES

  1. Evacuation Plan / Route –

  • Take a moment to become familiar with the Safety Plan located on your floor. All Safety Plans are on the wall of the elevator lobby.

Locate the two (2) stairwells on the floor.

  • Locate the pull station device to activate an alarm.

  • Locate the building fire extinguishers.

  1. Safety in the Stairwell –

  • Each floor has access to two pressurized / fire rated stairwells.

  • Take a moment to identify the emergency exit / evacuation route your organization will take from your suite.

  • Stairwell doors must not be propped open as this may permit a fire or smoke to spread into the exit stairwells.

  1. Fire Extinguishers –

  • There are multi-purpose "ABC" fire extinguishers located just inside the stairwell on every floor.

  • There are multi-purpose “ABC” fire extinguishers in each Tenant suite.

  • Take a moment to become familiar with the exact location and the proper use of these devices.

  1. Pull Stations / Horns / Strobes –

  • Each floor has two (2) pull stations.

  • When a device is pulled / activated, the alarm is transmitted to you through both audible and visual devices located throughout your suite and the building.

  • When a device is pulled from a particular floor, said floor and one floor above and one floor below (only) are activated and evacuation begins.

Types of Fires

The two most common types of fires in office spaces and buildings are:

  1. Accidental fire caused by carelessness or equipment malfunctions; or

  2. Incendiary or arson fires.

Class AFires in such ordinary combustibles as paper, wood, cloth, rubber, textiles and many plastics.

Class B:  Fires in flammable liquids such as grease, oil, paint and gasoline.

Class C: Fires involving energized electrical equipment where there is a risk of shock. (When electrical equipment is de-energized, Class A fire extinguishers may be used safety.)

Class D: Fires in combustible metals, such as magnesium, titanium, zirconium, etc.

  • Multi-purpose "ABC" extinguishers can be purchased to handle all classes of office fires.

  • These chemical-based extinguishers can cause damage to electronic equipment. However, water extinguishers must not be used if an electrical current is present because of the danger of electrical shock.

  • A fire in electronic equipment rooms will require the use of an "ABC" rated fire extinguisher;

    • "A" because there is likely to be paper nearby,

    • "B" because there may be oil or grease involved, and

    • "C" because it is electrical equipment.

  • Contact your insurance carrier regarding the requirements for fire extinguishers in your office.


TENANT FIRE EMERGENCY RESPONSIBILITIES

Tenant Emergency Contact Responsibilities

Each tenant should appoint a Tenant Emergency Contact and one (1) Alternate for every 50 employees.

Full-floor and multi-floor tenants will require multiple Tenant Emergency Contact and Alternates.

The people chosen should be individuals who rarely travel and who are familiar with the names and faces of all employees in your office.

One Emergency Contact should be responsible for the development and implementation of the tenant's fire safety program. This program should include:

  1. Development of evacuation plans.

  • Familiarize employees with the location of all exit stairwells.

  • Familiarize employees with the location and proper use of fire extinguishing equipment within the building.

  • Inform employees as to who is responsible for the order to evacuate.

  • Inform the Management Office of all ‘Persons Needing Assistance’.

  1. Train employees in emergency response procedures.

  1. Practice emergency procedures to assure familiarity with individual responsibilities.

  2. The Management Team is available to assist you in organizing training sessions for your designated employees.

  1. In the event of a fire in the tenant's space, the Tenant Safety Coordinator is in charge until the Building's Property Manager or an appointed alternate arrives. The Tenant Safety Coordinator and the other designated employees should initiate the following emergency procedures:

  1. Close all doors leading to the fire.

  1. Immediately activate the alarm by pulling a pull station.

  1. If safe to do so, call the Management Office - 404-527-7242 and report the fire's exact location and what is burning.

  2. The Management Office will notify the Fire Department, ambulance service and take any other action necessary.

  3. The Tenant Emergency Contact should coordinate his/her activities with other Tenant Emergency Contacts on the fire floor.

  4. If evacuation becomes necessary prior to the arrival of the Property Manager, the Tenant Emergency Contact will give the order to evacuate in accordance with the procedures outlined in the next section. The Tenant Emergency Contact should notify the Management Office of this action. Building Management will immediately proceed to the scene with further instructions.

  5. When the Atlanta City Fire Marshall arrives on the premises, he/she is in charge, and all tenants must respond to any orders issued. Jones Lang LaSalle staff will assist the Fire Marshall as directed.

Tenant Evacuation Procedures

In order to ensure a clear, uninhibited entry for the Fire Department into the building and to the fire area, it is extremely important that all tenants evacuate in the precise manner and to the exact area as designated by the Property Manager, Tenant Emergency Contact or Fire Department.

The following evacuation procedures should be observed:

  1. If possible, grab purses, wallets, valuables, etc. as soon as the order to evacuate is given. You will not be allowed back into the space until the Fire Department or Building Management says it is safe to re-enter.

However, purses, wallets, etc. should not take precedence over your own safety. If they are not directly at hand, ignore them and follow evacuation procedures.

  1. Before opening any door to the corridor, check the door and doorknob for heat.

If it is warm, stay in your office and, if possible, caulk around the door seams using wet towels or “duct” tape.

DO NOT OPEN THE DOOR! Find another exit to the corridor.

  1. If both your door and doorknob are cool and you leave your office:

  1. Check for smoke in the corridor.

  1. When smoke is present, stay low by crawling since clean air is closest to the floor.

  1. Everyone should proceed quickly, but calmly to the nearest stairwell. DO NOT RUN! All the stairwells are constructed with fire-resistant materials to provide safe evacuation for building occupants.

  1. DO NOT PANIC! Panic is the most harmful and most difficult element to control in an emergency. Avoiding panic is accomplished through the following steps:

  • Knowledge of procedures, which must be followed.

  • Confidence in the responsible personnel’s ability and guidance.

  • Calmness and self-confidence of responsible personnel.

  1. DO NOT ATTEMPT TO USE THE ELEVATORS! Elevators report to the main lobby where the doors will open during building alarm and are not available for usage.

  1. Once you are in the stairwell, should you encounter smoke on your descent, get out of the stairwell into any clear corridor and proceed to a different stairwell.

  1. Evacuate to the exact area designated by the Property Manager, Tenant Emergency Contact or Fire Department.

  1. Your designated evacuation area is outside of the building, move to areas away from the building to ensure you do not inhibit fire-fighting activities. The stairwells exit the building on the ground floor into corridors leading directly to outside exits.

  2. A person (possibly an Alternate) should be designated to walk the suite to assist employees and make sure everyone is aware of the evacuation order.

  3. The last person leaving any enclosed office area should close the office door and lock it. This will help to confine any fire until the arrival of the Fire Department and protect personal belongings and equipment from theft.

  4. Form a single-file line at the stairwell exit door and proceed calmly and carefully down the stairwell to the floor designated in the evacuation instructions. No one, however, should open any door without first checking to see if it is hot. If the door is hot, there is undoubtedly a fire on the other side. Proceed to another floor.

  5. Conversation should be kept to a minimum. Everyone should stay in a single-file line on the right side of the staircase.

  6. Once the evacuation has begun, no one should attempt to re-enter the evacuated area until it has been declared safe by Fire Department officials or Building Management.

  7. During evacuation, persons needing assistance should be helped into a fire-protected stairwell. Security or Fire Department personnel will meet them in this area and will assist their evacuation to the designated rendezvous floor. The Tenant Emergency Contact should notify the Management Office as to the location of these employees so that security personnel may respond to assist their evacuation.

  8. The Tenant Emergency Contact or Alternate should proceed to take a head count to determine if everyone is present. If someone is missing, this information should be relayed to the security personnel at the rendezvous floor. If evacuation of an area is not possible because all escape routes are blocked by fire or thick smoke, the following procedures should be observed:

  9. Move as far away from the fire as possible. Close all doors as you go. Every closed door between you and the fire provides a barrier against smoke.

  10. If a phone is accessible, call the Fire Department (911) and then the Management Office at 404-527-7242 with your precise location.

  11. Stuff clothing or other materials around ventilation ducts and cracks in the doors to prevent smoke-filled air from penetrating the area.

  12. DO NOT BREAK THE WINDOW GLASS! Under certain conditions, an open window may draw smoke into the area. If the glass has been broken, there will be no way to stop the smoke from entering the room.

Recommended Fire Safety Feature for Tenant Spaces

  1. Tenants should make arrangements to protect areas such as computer rooms, mailrooms and duplicating and storage areas with fire-rated enclosures and fire extinguishers. If the size or value density of these areas is large, smoke detectors or automatic extinguishing systems (such as Halon) should be considered.

  1. Tenants should take steps to safeguard their business from the effects of a fire in the building by protecting vital documents and company records. This can be done by off-site storage facilities, records or fire-resistant storage areas. The specific method of protection will depend on the size and nature of the material involved.

Persons Needing Assistance

Persons Needing Assistance, either temporary or permanent, may include (but are not limited to) those with asthma, heart condition, foot / leg problems, extreme obesity, those on crutches, pregnancy and any condition or disability that precludes them from using the stairs with ease.

A list of all Persons Needing Assistance should be made and kept up to date regularly by the Tenant Emergency Contact and forwarded to the Management Office.

The Tenant Emergency Contact should identify those people who will require assistance during an evacuation and establish an action plan for evacuating these employees.

Evacuation of Persons Needing Assistance can be accomplished by escorting the individual to a designated safe location. The designated safe location for this building is the stairwell landing just inside the stairwell entrance.

It is the responsibility of the Tenant Emergency Contact to communicate with the Emergency Attendant upon exiting the building that there is a Person(s) Needing Assistance, what is their location and any special requirement they may need to assist said person.

The Fire Department will be notified upon arrival and they will locate and remove the individual from the building. 

Fire Prevention Tips

  1. In the interest of life safety, both the Woodruff Volunteer Center / Loudermilk Conference Center are non-smoking buildings.

No smoking is allowed in any of the common areas, including stairwells and corridors.

  1. Any flammable or combustible supplies should be stored in NFPA approved fire cabinets.

  1. Be sure all electrical appliances are turned off when not in use.

  1. Arrange for proper use and storage of adhesives, cleaning fluids and other flammable liquids and, where possible, substitution of less flammable products.

  1. Eliminate extension cords where possible by providing more power outlets or relocating some electrical equipment. The building recommends 6 foot, UL approved extension cords.

NO EXTENSION CORDS,  SPACE HEATERS OR MULTI-JACKS SHOULD BE UTILIZED

Extensions cords should NEVER be placed in walk paths as this can cause serious accidents as the result of tripping.

  1. Provide adequate ventilation for office equipment like copying machines, printers or computers.

  1. Do not use candles or exposed flames in the office. The building is equipped with emergency lighting so no additional lighting is necessary.

  1. Report any potential fire hazards in the building to the Management Office immediately.

  1. Only fireproof artificial Christmas trees should be decorated with lights.



INSTRUCTIONS ON THE USE OF

FIRE EXTINGUISHERS


PASS METHOD:


P = Pull pin from handle

A = Aim nozzle at the base of the fire

S = Squeeze the trigger

S = Sweep the nozzle back and forth keeping your aim at the base of the fire.